The purpose of this page is to cover the integration points between Asset Management, Purchasing, and Accounts Payable in SMART.
The Tools and Scenarios (listed below), are listed in the order in which data flows through SMART - beginning at the Purchasing modules, then progressing to Accounts Payable, and finally to the Asset Management module.
Agencies have the option of deciding where to begin asset integration in SMART. Please refer to your agency's business process regarding the starting point for asset integration within your agency.
Because Asset Management integration can begin on either the Requisition, the Purchase Order, or the Voucher in SMART, you will need to select the appropriate Tools and Scenarios based on your agency's business process.
Example One:
If your agency begins Asset Management integration at the Voucher in SMART, then only ‘Tool 5 - Beginning Asset Integration on Voucher’ would be applicable to your agency.
Example Two:
If your agency begins Asset Management integration at the Requisition in SMART, AND your agency creates Receipts, then Tools 2, 3, 4, and 6 (and potentially Scenario 1.1, 1.2, or 1.3) would apply.
In SMART, the data flows from one module to the next during the next occurrence of batch processing.(Batch processing occurs hourly, Monday to Friday, 9:00 am to 4:00 pm). There are also overnight batch processes that run.
Regardless of where in SMART your agency chooses to begin asset integration, the Agency Asset Processor is responsible for reviewing and loading the integrated data in the Transaction Loader Tables. This process is covered in the ‘Reviewing the Transaction Loader Tables’ Job Aid, located at the bottom of this page.