Graphic image of a jig saw puzzle piece, indicating a Scenario within the SMART Training Materials

Scenario 1.4 - Voucher - Cannot pull PO into Voucher / PO – Amount PO?

Scenario 1.4 - Introduction


In Scenario 1.4, the Voucher Processor attempts to copy the PO into the voucher.  When they search for the PO on the Voucher screen, they do not get a result.

The Voucher Processor contacts the Agency's Kansas Buyer.

The Buyer checks the Activity Summary page in SMART - Navigation:  Purchasing > Purchase Orders > Review PO Information > Activity Summary > Details tab to review the PO information.

For additional information pertaining to this scenario, please also review Graphic image of a road sign containing a hammer and a wrench, indicating Tools within the SMART Training Materials PO Tool 4 – ‘Amount Only’ Information.


Flowchart begins:


Graphic image of a "PAID" stamp, indicating the Accounts Payable modules in SMART  Accounts Payable

The Voucher Processor creates the voucher:  
Create Voucher > Worksheet Copy Option: Purchase Order Only.


Arrow Icon - User: Please proceed to the next step in the process.


The PO is not available (PO does not show up in search results).


Arrow Icon - User: Please proceed to the next step in the process.


The Voucher Processor contacts the Agency's Kansas Buyer.
Optional:  The Voucher Processor may use the 'Activity Summary' page ( PO Tool 1 - Graphic icon of a road sign containing a hammer and a wrench, indicating Tools within the SMART Training Materials) to view additional information about the purchase order if desired.


Arrow Icon - User: Please proceed to the next step in the process.


Graphic icon of a shopping cart, indicating the Purchasing modules in SMART  Purchasing

The Kansas Buyer navigates to the 'Activity Summary' page  > Details Tab to view the PO details.

Optional:  Link to  PO Tool 1 - Graphic image of a road sign containing a hammer and a wrench, indicating Tools within the SMART Training Materials  The Activity Summary Page.


Arrow Icon - User: Please proceed to the next step in the process.


Graphic Icon for Decision Point  Decision Point 1:  Is the 'Amount Only' checkbox Graphic image of the 'Amount Only' checkbox, selectedselected on the PO Line?