GEN Tool 1 - Decision Point 2 - Req Approved


The Final Approver decides to APPROVE the requisition, and clicks on the 'Approve' button within their Worklist.

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The next set of automatic batch processes begins in SMART.  
Batch processes are a series of automated processes that run within SMART.  Batch processes vary in frequency, depending on their purpose.  Some batch processes run every hour, at the top of each hour, 9 am - 4 pm, Monday - Friday, on business days.  
The purpose of batch processes is to check and validate information within transactions in SMART.

One of the batch processes is the Budget Checking batch process.  This batch process budget checks transactions such as requisitions.  Budget checking consists of verifying the ChartField values, and verifying the budget availability for the requisition transaction in SMART.

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Another aspect of requisitions checked during the batch processes is the 'RFQ - Request for Quote' functionality.  Certain requisitions over specific dollar amounts may be required to be put out for bid (Bid Events soliciting Requests for Quotes from vendors).  There is an RFQ checkbox that may be selected on the Requisition (Line Details Page) to indicate the necessity of an RFQ.

For example:  Your Agency's local delegated spending authority limit may be $5000.  This means that your Agency can internally approve any requisitions with a total dollar amount up to $5000.

Any requisitions that exceed the spending authority limit of $5000, must pass through additional business processes and approvals.  
SMART is set up to recognize requisitions that meet RFQ criteria and spending limit criteria, and automatically forwards those requisitions into a separate business process.

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SMART batch processes analyze and decide:  Is a Bid required for this requisition?