Graphic of a road sign with a hammer and a wrench, indicating Tools within the SMART Training Materials

PO Tool 3 - PO Accounting Entries Page - Pg 1 of 3

Use the PO Accounting Entries page to view PO (encumbrance) amounts versus Voucher (encumbrance reversal) amounts.

Anyone with an Agency GL Viewer Role is able to access this page and view the information on it.

Step 1:
Navigate to the PO Accounting Entries page:
Purchasing > Purchase Orders > Review PO Information > PO Accounting Entries

Step 2:
Enter the desired search criteria into the Selection Criteria page  (see screenshot below for example) and click the OK button.
Graphic icon of a page, indicating a Note within the SMART Training Materials.  Note:  Use the *Ledger Group of ‘CC_APPROP’ - this pulls information from your Agency’s appropriated budget which is stored in the Commitment Control module in SMART.
Graphic image of the Selection Criteria page
The PO Acctg Ln Lookup page opens.  There are two tabs on this page.  The Details tab and the ChartFields tab.  This page tracks encumbrances and reversals at a Distribution Line level.
Graphic image of a page icon, indicating a Note within the SMART Training Materials  Note:  Use your bottom (horizontal) scrollbar to roll to the right to view ALL fields on each of the tab pages.

Details Tab

Graphic image of the Accounting Entries Page - Details Tab - Left side
This screenshot (above) shows the left side of the Details tab page.
Graphic image of the Accounting Entries Page - Details Tab - Right side
This screenshot (above) shows the right side of the Details tab page.
  • The Journal ID number is the Budget Journal ID number [sourced from the Commitment Control (Budget) module]

  • The Reference Reversal ID number is the Voucher ID number for that Reversal [sourced from Accounts Payable > Vouchers]