Announcements - Vendors

SMART SUPPLIER ATTACHMENTS

SMART 9.2 has a feature that enables users to attach required forms and supporting documents to the supplier record when creating a new supplier.

These documents include the W9, the DA130, and supporting bank documents. 

Attaching required documents may keep the supplier in “approved” status and prevent delays in processing supplier payments because the Central Processing team will be able to reference these attachments when approving new suppliers. Often times, the Central Processing team is able to use the W9 to resolve TIN match issues.

The SMART job aids: Creating a New Supplier and DA130 Procedure Job Aid provide instructions on how to attach a documents.

https://smartweb.ks.gov/training/accounts-payable#Suppliers

Informational Circular 16-A-007 Attachments in SMART provides system requirements for SMART attachments.

https://admin.ks.gov/resources/informational-circulars/informational-circulars---accounting/fy2016---accounting-info-circs